Mississippi Coastal Map Revision Project

Lead Technical Advisor Services Request for Qualifications
Answers to Questions Received Before December 16, 2016 2:00PM CST

Will the individual or firm, that is selected and/or awarded the contract, be responsible for the production work of the mapping revisions? If not, who will be responsible for the production of the mapping revisions?
No.  The individual or firm selected under this RFQ will not be responsible for the production work of the mapping revisions.  A future RFQ will be released to select the firm or team that will be responsible for the production of the mapping revisions.

Will the project go beyond just the update of the Coastal Mapping, and have any form of outreach component to the local communities  i.e. to identify  the associated risk within the FEMA designated Special Flood Hazard areas?
It is anticipated that the Lead Technical Advisor will provide support services for public outreach and meetings during the mapping process.

Will preferences be given to local Mississippi Coast firms, and will there be special provisions for small or disadvantaged businesses?
No preferences or special provisions will be included in the evaluation process.

Will the project need to update all panels of the three coastal counties (the panels that are not within the Coastal Zone, but may have recent LOMRS, etc. since the 2009 adoption date)?
This will be determined during the development of the scope of work for the future RFQ to select the firm that will be responsible for the modeling and mapping effort.

Will there be the possibility of an interview from qualified firms that will be shortlisted?
Interviews will be conducted with qualified firms if determined necessary by the selection committee to finalize the evaluation process.

Will firms with existing FEMA, MEMA, or previous contractors for the 2009 Mississippi Coastal Analysis Project, or firms with current adjacent state contracts (in Louisiana or Alabama) be allowed to submit on this portion (Lead Technical Advisor Services)?
Yes.


REQUEST FOR QUALIFICATIONS

The Southern Mississippi Planning & Development District (SMPDD) solicits qualifications from individuals or firms interested in providing Lead Technical Advisor Services for the Coastal Map Revision project.

SECTION 1: Purpose

The Coastal Map Revision project is funded through the Mississippi Department of Marine Resources and will result in updated coastal floodplain maps that encompass Hancock County, Harrison County and Jackson County, Mississippi.  The individual or firm selected under this request for qualifications (RFQ) shall perform all necessary services to assist SMPDD to properly oversee the activities of the project.

SECTION 2: Scope of Work

The scope of work for the contract will include, but is not necessarily limited to, the following duties:

  • Serve as the lead technical advisor throughout the life of the project;
  • Evaluate existing data sources and identify new data to be utilized and/or collected during the remapping effort;
  • Assist SMPDD staff with the creation of the framework that will be used to develop the detailed scope of work for the mapping and modeling efforts;
  • Coordinate with the Federal Emergency Management Agency, the public, and other stakeholders;
  • Participate in public meetings; and
  • Assist with the oversight and review of project work products.

SECTION 3: Statement of Qualifications Requirements

The SOQ must contain the following information:

  • Qualifications – Please provide the individual or firm’s name, location of principal place of business, place of performance of the proposed contract, all appropriate contact information, resumes of all persons who would be assigned to provide services, and a description of the offeror’s qualifications to perform the above duties.
  • Experience with projects of similar scope – Describe the individual or firm’s project experience in providing similar services, including direct experience with floodplain mapping, especially in areas of similar geography. These projects must have been within the last ten (10) years. Each referenced project shall include the name, telephone number, and email address of a responsible individual who may be contacted for a reference.
  • Project Approach – Provide a summary of the various tasks and course of action necessary for completion of the project.
  • Capacity for Performance – Identify the staff available to be assigned to this project, the amount of time they can allocate, and a description of their role.

SECTION 4: Selection Process

A selection committee will review all SOQs which are completely and timely submitted.  The SOQs of those respondents meeting the minimum qualifications set forth above will be evaluated and scored on a point system by the committee which will select the most qualified respondent, subject to the approval of the SMPDD Executive Director.  The criteria and the level of importance associated with each criterion are as follows: Qualifications – up to 30 points, Experience – up to 30 points, Project Approach – up to 25 points, Capacity – up to 15 points.  Total possible score – 100 Points.

SECTION 5: Term of Contract

A contract may be awarded to the individual or firm, whose SOQ is determined to be the most advantageous to SMPDD.  The contract amount will be negotiated with the respondent selected pursuant to the RFQ.  Negotiations will be conducted to determine a mutually satisfactory contract first with the services provider receiving the highest number of points. If a contract cannot be reached after the best and final offer, negotiation with that firm will be terminated.  Negotiations then will be initiated with the subsequently listed firm in the order of rating, and this procedure will be continued until a mutually satisfactory contract has been negotiated.

The start date for the contract is the date the contract is signed by the selected contractor and the Executive Director of SMPDD.  Any contract renewal or extension must be under the same pricing, terms and conditions as in the original contract, and shall be agreed to in writing, by SMPDD and the contractor. The contract will be awarded on a time and materials basis and is subject to the availability of funds.

The contract will be governed by and construed in accordance with laws of the State of Mississippi. The contractor shall comply with applicable federal, state and local laws and regulations.

The individual or firm selected to provide Lead Technical Advisor services under this RFQ will be conflicted out of pursuing future work under other RFQs associated with this project.

SECTION 6: How to Submit

Sealed SOQs will be received until 2:00 p.m. CST on Friday, January 13, 2017, at the SMPDD office located at 9229 Highway 49, Gulfport, MS 39503.  Please provide one (1) original and five (5) copies of your submittal.  Statements received after this time will not be considered and will be returned unopened.

The outside of the submittal envelope shall indicate the name and address of the respondent, shall be addressed to the Southern Mississippi Planning & Development District at the address above, and shall be marked: Statement of Qualifications: Lead Technical Advisor, Coastal Map Revision Project.  Envelopes not so marked are submitted at the risk of the Prospective Bidder and SMPDD assumes no responsibility for the premature opening of same by any employee.

SOQ submittals may be delivered in person or via U.S. Mail prior to the opening time as listed above.  Electronic submittals of any form will not be accepted.  Proposals sent through the U.S. Mail are done so at the risk of the Prospective Vendor. SMPDD is not responsible for bids that arrive in the mail after the designated opening time.   SMPDD reserves the right to reject any and/or all submittals and waive any minor informality.

SOQs may be held by SMPDD for a period not to exceed sixty (60) days from the date of opening of submittals for the purposes of reviewing the SOQs and investigating the qualifications prior to awarding the contract.  SMPDD is an equal opportunity employer.

SECTION 7: Questions/Requests for Clarification

All questions and requests must be submitted by email to coastalmap@smpdd.com before December 16, 2016 at 2:00 PM CST.  Answers to all questions, and any addenda, will be posted to the project page on the SMPDD website www.smpdd.com/coastalmap, by the end of business on Thursday, December 22, 2016.  SMPDD will not be bound by any verbal or written information that is not specified within this RFQ unless formally noticed and issued at the project page www.smpdd.com/coastalmap

Section 8: Notification of Successful Respondent

Notification will be sent to all respondents by mail and email of the selection of the successful respondent. We will also post the selection of the successful respondent on our website at www.smpdd.com. Work is expected to begin within 14 calendar days of receipt of a fully executed contract.

 

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